Preparing a Detailed Sales Invoice

Article Summary

This article explains how to do a Detailed Sales Invoice, under the Detailed Entry Menu.

As a reminder, the Detailed Entry screen brings the Desktop transaction entry screen "experience" into a Cloud/Web browser interface. Users who need the full power (or who are used to a Desktop interface) will welcome this functionality and find it familiar. 

You can also easily "Save" a transaction before posting to the Business System AND the Detailed Entry allows for Sales Credits to be created.

Note: If there is no Detailed Entry option available to you, please contact Support@PlusSoftSolutions.com for assistance.

 

Reminder:

1. You can also use the Quick Entry menu option (menu above) if you prefer. 
   
2. The Quick Entry option is often used for quick, "in front of Customer" transactions. It does not offer the option of Sales Credits.
   

Processing a Detailed Sales Invoice

Once you've clicked on Detailed Entry a transaction screen opens:

You can now complete:

1. A Sales Quote;
   
2. Or a Sales Order;
   
3. Or a Sales Invoice;
   
4. Or Sales Credit.
   

The  Detailed Entry screen is easy to follow.

Start by entering information into the fields and choose the Sales Invoice option when ready.

 1. First, choose Customer:

Type in the name of the Customer (enter the first few letters and a list of Customer names will appear) and enter information into the fields displayed.

Some information may be automatically selected - in that case press the Tab button to move to the next field.  

Note: A Sales Rep and Warehouse needs to be selected or you'll be unable to progress.

2. Now choose Inventory:

1. Hit New (top left of Lines Box) and begin adding Inventory Lines in the Sales Invoice Inventory Screen, again filling in relevant fields;
   
2. To add a new Line, hit Insert New Line tab, at the top of the screen;

3. Click on the Sales Invoice Icon and either "Push" or "Save":

a) Push to Business System:

This pushes the Sales Invoice to the Business System. 

You will see a green notification, on the top right  "Success. The transaction has been added."

Note: Depending on the Business System, there may be further steps required to accept the Sales Invoice into the Business System.

b) Save to Sales. Live:

This keeps the Sales Invoice information within the Sales.Live mobile platform environment.

Once you click on "Save to Sales.Live", you will see a green notification, on the top right  "Success. The transaction has been added."

A new screen automatically opens, with some Ribbon bar options:

Each Ribbon bar icon should be self-explanatory.

Choose the functionality you want and "Save Changes" or "Push to Business System" when ready.

Note: The Undo Transaction Line Changes icon will delete all lines. Use carefully!

Need further information?

Submit a ticket by sending an email to Support@Plus.Live

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